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Microsoft upgraded the file format twice after it had introduced OneNote 2003 - first in OneNote 2007, then in OneNote 2010. one file can be a OneNote notebook or a OneNote section. one file icons for sections (left) and notebooks (right)Ī OneNote notebook is stored as a folder with a separate data file for each section. Email to OneNote: A feature enabling users to send emails to the address from pre-specified email IDs to have the contents of the email saved to OneNote.The text in the screenshot is made searchable using Optical Character Recognition. OneNote Clipper: A browser bookmarklet that uses the OneNote service API and enables users to save a screenshot of a webpage to OneNote along with the link.Microsoft also announced several new features in OneNote that use the service API: OneNote can perform optical character recognition on images of text and can render webpages as snapshot images. The API runs on Microsoft's globally available cloud and sends data from applications into the user's OneDrive. On March 17, 2014, Microsoft released the OneNote cloud service API that enables third-party application developers to integrate the service into their apps. More than one person can work on the same page at the same time using OneNote as a shared whiteboard environment. This allows collaboration among multiple individuals in a notebook when they are offline.

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Its multi-user capability allows offline paragraph-level editing with later synchronization and merging. It can also extract or copy texts from images and documents using Optical Character Recognition It can replay audio concurrently with notes taken during the recording.

It also searches "electronic ink" annotations as text and phonetically searches audio recordings on a text key. screen captures, embedded document scans, photographs) for embedded text content.

OneNote also integrates search features and indexing into a free-form graphics and audio repository. They can also add embeddable content like YouTube videos. Users may add embedded multimedia recordings and hyperlinks. Users can move pages within the binder and annotate them with a stylus or word-processing or drawing tools.

There is no enforced uniform page layout or structure.

The difference shows in certain OneNote features and characteristics: OneNote notebooks collect, organize and share possibly unpublished materials – as compared to word processors and wikis, which usually target publishing in some way. Microsoft designed this user interface to resemble a tabbed ring binder, into which the user can directly make notes and gather material from other applications. OneNote saves information in pages organized into sections within notebooks. OneNote saves data automatically as the user makes edits to their file. Unlike a word processor, OneNote features a virtually unbounded document window, in which users can click anywhere on the canvas to create a new text box at that location.

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The software allows users to create notes that can include: texts, pictures, tables, and drawings. OneNote was announced by Microsoft's Bill Gates on November 17, 2002. Microsoft also provides a web-based version of OneNote as part of OneDrive and Office for the web.

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OneNote is also available as a free, stand-alone app via the official website and the app stores of: Windows 10, MacOS, iOS, iPadOS and Android. Notes can be shared with other OneNote users over the Internet or a network. It gathers users' notes, drawings, screen clippings, and audio commentaries. OneNote is designed for free-form information gathering and multi-user collaboration.

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It is available as part of the Microsoft 365 suite and since 2014 has been free on all platforms outside the suite. Microsoft OneNote is note-taking software, developed by Microsoft.